Applying Research-Based Strategies to Strategic Staffing Initiatives

This brief synthesizes research on strategic staffing, a framework for redesigning teaching roles, time, and compensation to better align educator expertise with student needs and ultimately improve teacher retention, instructional quality, and student outcomes. It examines why the traditional one-teacher-one-classroom model contributes to declining interest in teaching and high attrition, pointing to four compounding factors: unsustainable workload, insufficient autonomy and professional respect, limited career advancement, and pay disconnected from expertise and leadership. Drawing on decades of research, the brief reviews the evidence for the three core components of strategic staffing: collaborative teaching, which distributes instructional responsibility across teams; differentiated roles and career pathways, which create advancement opportunities such as teacher leadership, mentorship, and subject-area specialization without requiring teachers to leave the classroom; and differentiated compensation, which rewards leadership, specialization, and hard-to-staff roles with meaningful pay differentials. While each individual component is associated with improved teacher or student outcomes when well implemented, the evidence on comprehensive name-brand models that combine them, such as Opportunity Culture, Next Education Workforce, and the Teacher Advancement Program, remains preliminary. The brief closes with five implementation principles drawn from systems that have sustained these initiatives: communicating and building buy-in, co-designing with teachers, building capacity through professional learning, aligning policy and systems across school, district, and state levels, and working collaboratively with unions.

Mary Laski | Center on Reinventing Public Education

Lydia Rainey | University of Washington

Bri Kightlinger | Harvard University

July 2026 | Brief No. 41

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Central Question

How can school and district leaders restructure teaching roles to better align educator expertise with student needs and ultimately improve teacher retention, instructional quality, and student outcomes?

Strategic staffing is a framework for redesigning teaching roles, time, and compensation to better align educator expertise with student needs. It brings together three core components — collaborative teaching, differentiated roles and career pathways, and differentiated compensation — each of which has been shown to improve outcomes for teachers and students. However, the evidence for “name-brand” models that bring together multiple strategies/components remains preliminary.  

Breaking Down the Issue

Why do interest in teaching, teacher satisfaction, and teacher retention matter?

Nearly half of new teachers leave the profession within five years and the pipeline feeding the profession is shrinking, leading to classrooms either left empty or filled by uncertified teachers. 

How is the current structure of the teaching role lowering interest in teaching and lowering retention?

The teaching role is structurally misaligned with what attracts people to the profession and what keeps them in it. Research points to four compounding factors:

1. The workload is unsustainable:

  • In a 2025 survey, teachers reported working longer hours (49 hours per week, on average) than similar working adults (44 hours per week). Further, twice as many teachers as similar working adults said that job intrusion (e.g., job obligations or worries spilling over into their personal life) affected their life outside of work.
  • This workload is by design, as the job itself requires a single teacher to be responsible for nearly every aspect of their students’ educational experience simultaneously. 37% of teachers say they take on too many additional responsibilities for which they are not compensated.

2. The profession offers insufficient autonomy and professional respect:

  • The occupational prestige of teaching, once high relative to other careers, has declined considerably since the 1960s, and this decline tracks closely with the relative deterioration of teacher wages, working conditions, and professional autonomy compared to other college-educated occupations.
  • Teachers who report low levels of classroom autonomy, limited participation in school decision-making, and poor administrative support are significantly more likely to leave. 

3. There are limited opportunities for career advancement: 

4. Pay is disconnected from expertise and leadership:

How does strategic staffing redesign the teaching role to address teacher satisfaction and retention?

These drivers are interconnected, and meaningful improvement requires redesigning the structure of the teaching role itself. Strategic staffing offers a framework for doing exactly that. The table below illustrates how the core components of strategic staffing map onto the structural drivers of teacher satisfaction and retention.

Table 1: How Strategic Staffing Addresses Teacher Satisfaction and Retention

What the Current Role Looks LikeHow Strategic Staffing Responds
Unsustainable workloadOne teacher is responsible for every aspect of instruction, planning, assessment, and family engagement for a full roster of students.Collaborative teaching distributes responsibility across a team, allowing teachers to share students, planning, and instructional load.
Insufficient autonomy and professional respectTeachers have limited voice in instructional decisions and few opportunities to shape practice beyond their own classroom.Differentiated roles give teachers ownership over specialized areas (instruction, coaching, curriculum, mentoring) and a meaningful voice in team-level decisions.
Limited career advancementThe only paths forward are leaving the classroom for administration or remaining in the same role for decades.Differentiated roles create advancement opportunities (e.g., lead teacher, mentor teacher, multi-classroom leader), that keep effective educators in the classroom.
Pay disconnected from expertiseCompensation is determined almost entirely by years of experience and credentials, regardless of role, expertise, or leadership.Differentiated compensation rewards teachers who take on leadership, specialization, or hard-to-staff roles with meaningful pay differentials.

Evidence-Based Practices

The research below examines the three evidence-based components of strategic staffing — collaborative teaching, differentiated roles and career pathways, and differentiated compensation — rather than the integrated framework as a whole. Each has been studied for decades; the evidence on comprehensive frameworks that combine them is new. Direct evidence on integrated models is reviewed at the end of this section.

What the evidence does and doesn’t tell us

STRONG EVIDENCEEMERGING EVIDENCELIMITED EVIDENCE
What this brief can supportWhat is becoming clearerWhat we cannot yet claim
Each individual component improves student or teacher outcomes when implemented well.Specific name-brand models that combine components produce positive effects.That the integrated framework of strategic staffing outperforms its individual components.

COLLABORATIVE TEACHING

_____________________________________________________________

Collaborative teaching is the structured, intentional grouping of educators to share responsibility for the same students. Hallmarks include increased collaborative planning and co-teaching.

TEACHER COLLABORATION

Teacher collaboration, defined broadly as seeking and sharing guidance on instruction, curriculum, and problem-solving, is widely viewed as a key lever for improving instruction, student learning, and teacher satisfaction.

COLLABORATIVE INSTRUCTION 

Collaborative instructional models improve student academic outcomes across subjects and grade levels, relative to classes taught by a single teacher.

DIFFERENTIATED ROLES AND CAREER PATHWAYS

_____________________________________________________________

Differentiated roles involve assigning educators specialized responsibilities based on their strengths (e.g., mentoring, parental outreach, data tracking, curriculum design, or team leadership), creating career pathways that expand leadership opportunities without leaving the classroom.

TEACHER LEADERSHIP

Teacher leadership, defined as teachers influencing colleagues and school practice while staying in the classroom, is consistently associated with higher student achievement, stronger professional collaboration, and higher teacher retention.

  • A meta-analysis of 21 studies found that schools with higher levels of teacher leadership tend to have higher student achievement, with the strongest effects when leadership is focused on curriculum, instruction, and assessment rather than administrative tasks. 
  • Teacher leaders report that their leadership role both increases and improves collaboration with their colleagues. Teachers in schools where leadership is distributed successfully (e.g., where leaders collaborate effectively, teachers have a voice in decision-making, and administrators are supportive) are more committed to their schools.
  • An evaluation of a New York City teacher leadership program found that teacher leaders were less likely to leave the profession and had higher classroom observation scores than comparison teachers. The nonprofit Leading Educators has demonstrated causal impacts on student learning through a two-year, job-embedded program where teacher leaders coached small groups of peers through content-focused learning cycles.

MENTORSHIP AND COACHING

New teachers who receive structured mentorship from an experienced colleague are significantly more likely to stay in the profession and more likely to improve their instructional practice.

SUBJECT-AREA SPECIALIZATION

The effectiveness of subject-area specialization for student achievement depends on how it is implemented. It is likely most effective when schools place subject-strong teachers in specialist roles, and build in structures that protect teacher-student relationships.

  • When elementary teachers specialize (teach only one or two subjects instead of all four), two things happen that seem to contradict each other. Individual teachers tend to perform worse. However, schools that specialize don’t necessarily see worse student outcomes, and in some studies, they see better ones. The same intervention appears negative at the teacher level but neutral-to-positive at the school level. Therefore, even if specialization makes any given teacher slightly less effective (likely because she knows her students less well), schools can offset that loss by concentrating their strongest teachers in the specialist positions. The student outcome is the net of these two forces. If a school specializes by assigning teachers based on schedule convenience or seniority rather than subject-specific effectiveness, the model is unlikely to work.
  • Schools that have seen positive results from specialization typically sort more effective teachers into specialist roles, invest explicitly in relationship-building, and monitor outcomes for the students most likely to be affected.
  • Moving into a specialist role is associated with higher within-school retention (teachers staying at the same school year-over-year).

DIFFERENTIATED COMPENSATION

_____________________________________________________________

Differentiated compensation means paying educators differently based on roles, responsibilities, expertise, or performance, rather than using a uniform salary schedule based only on experience and credentials.

When pay differentials are large enough, tied to meaningful roles, and paired with professional supports, they can improve retention. 

  • The most consistent evidence on differentiated pay comes not from performance pay tied to test scores, but from targeted bonuses for the teachers who are hardest to recruit and retain: special educators, STEM teachers, and teachers in high-poverty schools. Multiple state programs have shown that targeted pay differentials reduce turnover among the teachers they target. North Carolina‘s $1,800 STEM and special education bonus lowered turnover by 17%. Washington state’s $5,000 annual bonus for National Board-certified teachers in lower-resourced schools increased retention by 30-40%. Georgia allowed novice STEM teachers to start at a higher salary step, reducing attrition by 18-28%. Hawaii’s $10,000 special education bonus reduced vacancies and induced general educators to switch into special education.
  • Pay differentials must be large enough to change behavior. A meta-analysis of teacher merit pay found that higher incentives produce larger effects, with the median effective increase at approximately 7.5% of salary (roughly $5,000). Further, a study in Arkansas found that increases in salary over $4,000 significantly decrease turnover, but lower raises have no impact. Smaller pay bumps are unlikely to meaningfully shift teacher or student outcomes. 
  • The Teacher Advancement Program (TAP) combines teacher leadership career ladders with differentiated compensation, classroom observation, and coaching. A South Carolina study found that students exposed to TAP in middle school were significantly more likely to graduate on time and less likely to be arrested. A study of a similar TAP model in Chicago without performance-based incentives did not produce student gains, suggesting that instructional supports alone were insufficient without increased pay aligned to performance.
  • Many merit pay programs have shown little or no effect, particularly those that relied solely on test scores, offered small bonuses, or lacked accompanying professional development. Compensation reform without clear role definition, adequate incentive magnitude, and multiple performance measures is unlikely to produce student outcomes.

Additional compensation signals that leadership and expanded roles are valued by the system, helping educators view staffing changes as meaningful professional opportunities rather than added, uncompensated burdens.

  • Interviews with leaders across six systems that had implemented strategic staffing initiatives found that compensation helped legitimize additional roles and reduced perceptions that strategic staffing was simply asking teachers to “do more with the same pay.” In systems that offered stipends or higher pay for leadership roles, leaders observed that teachers were more willing to step into and stay in those roles. Focus groups with teacher leaders consistently find that added responsibilities without added pay are perceived as disrespect, not a professional opportunity.
Comprehensive strategic staffing models that combine these three components have demonstrated positive impacts on teacher retention and student achievement, though evidence is still largely preliminary.Public Impact’s Opportunity Culture (OC) model, implemented in over 60 sites nationally, places high-performing teachers in Multi-Classroom Leader roles to coach and co-teach with small teams. Students taught by teachers receiving OC coaching scored approximately 0.11 standard deviations higher in math and no differently from comparable students in reading. Impacts on OC’s blended learning model were negative.Arizona State University’s Next Education Workforce (NEW) model, now in over 30 school systems, places teams of educators with complementary skills in shared responsibility for a larger roster of students. Teachers in NEW models were half as likely to leave their schools compared to teachers working solo. Quasi-experimental analysis finds NEW consistently increased middle school math scores by roughly 0.08 standard deviations, but evidence in other grades and subjects is mixed.The Teacher Advancement Program (TAP), operating in at least 15 states, combines teacher leadership career ladders with differentiated compensation and coaching. Studies find positive impacts on math achievement. A South Carolina study found that students exposed to TAP in middle school were significantly less likely to be arrested and more likely to graduate on time.We still have a lot more to learn. Each combined model has a limited base of rigorous causal evidence, and research cannot yet identify how the different strategic staffing components interact and work together. Studies on comprehensive models often show heterogeneity in effects, including some negative findings. More research is needed to better understand how these models work.

IMPLEMENTATION CONSIDERATIONS FOR STRATEGIC STAFFING MODELS

Strategic staffing is a new way of organizing the profession of teaching to better address  what educators and students need to succeed. The programs that have produced lasting results share a consistent set of implementation conditions. This section translates those conditions into five actionable implementation principles, followed by specific strategies for navigating the barriers that most commonly derail strategic staffing.

COMMUNICATE AND BUILD BUY-IN

Strategic staffing initiatives are most likely to be effective when they are grounded in a shared vision, aligned to existing district priorities, and backed by visible and consistent senior leadership.

CO-DESIGN WITH TEACHERS

Including teachers early in the design of new roles, schedules, and compensation systems increases buy-in and ensures staffing models fit the realities of classrooms and school operations.

  • Teachers and principals hold critical, context-specific knowledge about what staffing structures will work in their schools. Research on school change finds that improvement depends less on any single program and more on how adults in the system organize themselves around a shared improvement aim. In schools where principals, district leaders, and instructional leaders shared a clear understanding of what they were trying to improve (e.g., instructional quality, student learning) and how their roles connected to that goal, reforms were more likely to be implemented deeply and consistently.
  • Strategic staffing often challenges deeply held assumptions about teaching roles, authority, and collaboration. Leaders describe the need for continuous communication, listening to concerns, clarifying misunderstandings, and naming setbacks to prevent skepticism from hardening into resistance.

BUILD CAPACITY THROUGH PROFESSIONAL LEARNING

Providing sufficient professional learning related to the implementation of strategic staffing is essential. Simply giving teachers time, new responsibilities, or additional pay will not, on its own, lead to expected results.

ALIGN POLICY AND SYSTEMS

Implementing strategic staffing at scale requires alignment across different levels of the educational system: schools, districts, and states. 

  • Strategic staffing requires alignment across the full system- school, district, and state. School-level leaders manage scheduling and daily functions. District leaders handle HR, contracts, and budget. State policy creates the enabling conditions, or the barriers, through funding formulas, credentialing codes, and collective bargaining frameworks. District and school leaders can do everything right at the local level and still hit a ceiling that only state action can move. A national policy scan identified ten concrete things states can do, or stop doing, to make strategic staffing easier to implement at the school and district level. This framework translates a vague problem into a concrete policy checklist that legislators and state education agencies could act on directly.
  • Administrative software and existing data structures often impede innovation in education systems. Aligning district policies (e.g., the school calendar, student data systems, and HR transfer processes) with strategic staffing models prevents logistical barriers from undermining promising reforms. 
  • The U.S. Department of Education’s 2026 Dear Colleague letter explicitly names strategic staffing models as allowable uses of Title II funds, opening a direct funding pathway for districts.

WORK WITH UNIONS

Districts that have successfully navigated CBA constraints have used several concrete strategies:

  • Build relationships. Research across 25 districts in six states found that formal union-management committees and collaborative partnerships improve student achievement even in high-poverty schools, and lead to more extensive collaboration among teachers as well as between teachers and administrators. In states with strong collective bargaining rights and long-established uniform salary structures, these barriers are real and may require a multi-year labor relations strategy, not just a program design conversation. The time invested in a labor-management partnership at the outset is almost always less costly than redesigning a model after it has generated resistance.
  • Start with a pilot. When Hoover Middle School in Albuquerque launched its team-based staffing model in fall 2025, it started with a single 6th-grade pilot team, three general education teachers and three special education teachers, rather than rolling out the model district-wide. The pilot gave the school’s leadership team evidence of what worked before expanding: by early 2026, the school had launched a second math-focused team, with plans to extend the model across all grade levels the following year. Starting small also allowed administrators to learn what conditions the model actually required, including protecting four shared planning periods per week, before committing to those structures at scale. The Albuquerque Public Schools took the same phased approach, beginning with six schools in its first cohort in 2025 and adding nine more middle schools in 2026.
  • Set up non-conventional “reform tables.” In New Haven, Connecticut, the superintendent’s office set up nonconventional “reform tables” to talk about broad-ranging issues and engage all stakeholders, including teachers and administrators, outside of standard contract negotiations. Structures like these allow districts and unions to design new roles collaboratively, rather than treating the contract as the starting point.

This EdResearch for Action Project brief is a collaboration among:

Funding for this research was provided by the Bill & Melinda Gates Foundation. The findings and conclusions contained within are those of the authors and do not necessarily reflect positions or policies of the foundation.

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